ST PETER'S CHURCH HALL
St Peter's Church Hall was opened on 16th July 1955. Its original purpose was for public and church use, as well as providing space for a Sunday School of 300 children. At the time it was said to be the finest hall in Gloucestershire.The building of the hall was the first phase of the Enlargement Plan for St Peter's Church; for 6 months it was actually used as a temporary church during the extension work on St Peter's itself.The church hall measures 137 sq m with a smaller side room measuring 33 sq m. Nowadays, in line with Health and Safety rules, the hall can accommodate 100 people with tables or 250 people without tables.The church hall comprises: a main hall, including a stage; the adjoining side room; a kitchen, suitable for basic catering requirements; and toilet facilities. The hall is wheelchair accessible and there is a disabled toilet. Users of the hall have access to the small St Peter's car park with additional on-road parking nearby.A projector screen and speakers are available to hire.The hall is available for all usage in keeping with the Christian Church. For example, we hire the hall for children's parties, wedding receptions, drama groups, community groups, choirs, dancing and so on.
HIRING THE HALL
A refundable deposit of £75 will secure your booking.
For further details please email the Hall Booking Secretary. The Hall Letting agreement is currently being updated.
Monday - Friday:
£14/hr
Friday 6pm onwards - Sunday:
£20/hr
To make a booking, or for further information, email us. Bookings cannot be taken by phone.
Hire of the Hall requires acceptance of our Terms and Conditions which are available in full in the
Floor plan of St Peter's Church Hall for illustrative purposes only
Hall Hire Terms and Conditions
We want you to be happy with your booking, and safe during your use of our hall. Equally we need our hall, volunteers and future hirers to be treated with respect. With this in mind, these are the terms and conditions of hire, a full version of which are detailed in the Letting Agreement.
Charges
Please refer to the hire costs above. A £75 refundable deposit will be charged in addition to these rates. This must be given in the form of a cheque, and given with the completed Hire Agreement, to the PCC representative on collection of the key. In the event of damage being caused to the hall or contents therein, or if the hall is left in an unacceptable state, the hirer will forfeit the deposit. Where this is necessary, the PCC will contact the hirer as soon as possible (namely within a 7 day period) to notify them of such a decision. If no action is to be taken, the cheque will be destroyed and no further contact made.
Cancellation
You should make every effort to notify the church as soon as possible if it becomes necessary to cancel a booking. If you cancel with less than 48 hours notice, the hire fee will be retained.
The PCC reserves the right to cancel the booking due to unforeseen circumstances. In the event of the PCC cancelling the booking, all fees/deposits paid by you shall be refunded.
You acknowledge that the Church Hall is reserved exclusively for you use during the agreed hire period. All booked hours are chargeable, and failure to use any portion of the allocated time does not entitle you to a refund, credit or fee reduction.
Security
Keys may be collected from a nominated key holder, to be agreed at the time of hire. Keys shall not be copied or given to any third party.
Any letting of the Hall will require you to be present for the duration of the letting period, unless by prior arrangement with the PCC. In this instance a responsible person is to be present at the beginning and end of the letting period on each occasion that a letting is to take place to ensure that all facilities are in order.
It is your responsibility to ensure that all fire doors and windows are closed, all doors locked and all lights switched off at the end of the letting period.
Responsibility
During the period of hiring, you will be responsible for the supervision of the premises, and the contents, their care and safety from damage, however minimal. You must leave the premises in a clean and tidy condition, properly locked and secured. You should restore all items to their original places immediately at the end of the letting. Bring your own waste bags and take away any rubbish with you.
Losses, breakages and damage, however slight, must be reported, and paid for in full. Should this not be complied with, the PCC reserves the right to make an additional charge, which may be deducted from the deposit paid. You will also be responsible for the behaviour of everyone using the premises. We expect all users to conduct themselves in a reasonable and courteous manner whilst on our premises, and when leaving the premises.
Insurance
It's your responsibility to take you whatever insurance you require to cover your liabilities. The insurance effective by the PCC does not extend to your liabilities.
The PCC accepts no liability for accidents, injuries, damage and/or loss to personal property as a consequence of using the premises.
Health & Safety
You will be responsible for ensuring that Security, Fire, and Health and Safety requirements are met. Copies of these policies are available on request. It is your responsibility to ensure the safe conduct of your activity during the period of hire.
All entrances and exits must be kept clear at all times and the number of people attending must not exceed the maximum number for the Hall. If you are seating your guests around tables, this number is 100. If you are not using tables, the number is 250.
Accidents occurring on the premises should be recorded on an Accident Report Form, a copy of which will be in your Letting Agreement
A First Aid box is available in the kitchen drawer. Please advise the PCC if you use anything so that it can be restocked.
Children must not be allowed to play on or climb on the stage.
Prior to using the Hall, it is your responsibility to ensure that the two bollards in the area outside the Church Hall are in the raised position to prevent cars passing the door whilst the hall is in use. If not, please call the church wardens on 07452 992122.
Fire
On entering the hall, prior to the event, you must familiarise yourself with the:
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Church Hall Fire Policy,
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location of the fire exits,
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location and instructions of how to use the fire safety equipment
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location of the First Aid Kits.
Fire exits are: the main doors and the double doors to the left of the stage. Do not obscure these exits at any time.
Fire extinguishers can be found in the main hall, the St Peter’s room and the kitchen. There is also a fire blanket and First Aid Kit in the kitchen. Please familiarise yourself with their location at the start of your letting.
In the event of a fire, you are responsible for ensuring that all users are safely evacuated from the building in a calm and controlled manner. Hall users should congregate by the Notice Board at the bottom of the church yard. Please pay particular attention to children and guests with limited mobility within your group.
As soon as you are in a safe position, call 999 for the Fire Brigade. Do not attempt to tackle any fire unless it is safe to do so.
A regular fire safety inspection is carried out by the Church Warden, Verger, or Rector.
Please note that in the interests of fire prevention, all portable electrical equipment brought into the Hall should be checked before use. Do not use any items with worn or frayed cables. Do not “daisy chain” extension leads.
Safeguarding
It is your responsibility to ensure that, where activities are provided for children, a Child Protection Policy is in place and that all adults on the premises are aware of the Policy. You confirm that, where necessary, relevant security checks have been carried out for all helpers.
You will be given a copy of the Church’s Safeguarding Policy, one of which you will keep, and a copy kept in the Safeguarding file.
You are welcome to use all items of equipment and crockery in the kitchen. You will ensure that all items are left clean and tidied away at the end of the letting.
Breakages must be reported immediately in writing.
Children must be kept out of the kitchen unless by prior arrangement with the PCC. In this instance they must be accompanied by a responsible adult at all times and closely supervised.
Any food prepared is done so at the your own risk. Food preparation should follow the standards set out on the HSA website.
You must take away any food and general waste.
Kitchen
The hall is wheelchair accessible, and there is a disabled toilet.
Disabled access
Smoking, vaping
and related
products
Smoking, vaping and use of e-cigarettes are strictly prohibited anywhere inside the Church Hall, adjoining rooms, toilets, kitchen, corridors and all internal areas.
You are responsible for ensuring that all attendees comply with this rule. Any breach may result in immediate termination of the hire, loss of deposit, and additional cleaning and damage charges if required.
Legal
Requirements
Alcohol cannot be sold in the building.
Should you wish to bring drinks onto the premises for private and moderate consumption, written notice of this is to be provided at the time of booking.
You must comply with any legal requirement concerning music, singing and dancing licences, theatre licenses and copyright. You will be fully responsible for obtaining such licences. Prior approval should also be sought from the PCC.
Exclusions
You shall not allow the premises to be used for any unlawful purpose or in any unlawful way.
We reserve the right to deny hire of the hall to any group or individual who actively contradicts the core values of the Church of England. Specifically this would include, though is not limited to, discriminatory behaviour of any kind to any race, religion, gender or sexuality.
You shall not sub-hire the premises.
You must not do, or omit to do, anything that could cause any insurance policy on or in relation to the premises to become wholly or partly void.
Compliance
Failure to comply with any of the terms of this Letting Agreement, whether intentionally or unintentionally, may be deemed by the PCC as just cause for immediate cancellation of any letting and may result in the forfeiture of the entire deposit.